SPECIAL MEETING OF THE PUTNAM COUNTY BOARD

(Suspended from Monday, April 10, 2017)

APRIL 17, 2017, 9:00 A.M.

A Special Meeting of the Putnam County Board was called to order at 9:00 A.M. on April 17, 2017, in the Board Room at the Putnam County Courthouse in Hennepin, Illinois by Putnam County Board Chairman Steven Malavolti.

Roll call was taken by the Clerk of the County Board with Duane Calbow, Sheila Haage, Steve Malavolti, and Luke Holly answering.  Board member William Holmes was absent from the meeting.    

This Special Meeting of the Putnam County Board was called to discuss agenda items from the April 10, 2017, Regular Board Meeting that requires board approval.  The agenda items requiring board approval were tabled from the regular board meeting due to the absence of a quorum at that meeting.

It was moved by board member Duane Calbow to approve the minutes from the March 13, 2017, Regular Board Meeting.  Board member Sheila Haage seconded the motion and the motion was carried on a roll call board vote of 3 ayes, 0 nays, and 1 absent.

County Highway Engineer Pat Sloan Mr. Sloan presented a draft of a “Resolution Awarding Bids For Various Township And County Maintenance Sections” to the board for their review and approval.  The bid tabulations from the March 15, 2017, bid letting were presented to the board at the last board meeting and were within the IDOT guidelines to award.  All bids were less than estimate.  Seal Coat bids were awarded to Pavement Maintenance for the County, Hennepin Township, and Senachwine Township.  Seal Coating for Magnolia Township was awarded to Steffen’s 3-D.  The Paving bid was awarded to Advanced Asphalt for Granville Township, Hennepin Township, and Magnolia Township.  Mr. Sloan recommended the award of the contracts to the low responsible bidder as listed in the resolution and as approved by the IDOT.  After brief discussion, board member Luke Holly moved to approve and adopt the resolution as written.  Board member Duane Calbow seconded the motion and the motion was carried on a roll call board vote of 3 ayes, 0 nays, and 1 absent.  The Clerk of the County Board was directed to process the resolution (#2017-03).  Mr. Sloan also reminded the board that the Spring Marshall-Putnam Electronics Collection event will be held in Toluca, Illinois on April 21, 2017, from 1 P.M. to 5 P.M. and on April 22, 2017, from 8 A.M. to 12 Noon. 

The agenda item tabled from the April 10, 2017, Regular Board Meeting for “Resolution Abating Taxes Imposed On Certain Real Property Located Within The Bureau/Putnam Area Enterprise (2017) Zone” was discussed by the board.  The board agreed to have the item tabled again until a later date yet to be determined.

The agenda item tabled from the April 10, 2017, Regular Board Meeting for “Zoning Board Of Appeals Board Member, Recommendation For Appointment” was discussed by the board.  A letter to the board from Putnam County Zoning Officer Jim Burger, recommends the appointment of Mr. Kevin Knapp to the Putnam County Zoning Board of Appeals.  Mr. Knapp will fill a vacancy on the board for a term of four (4) years.  After brief discussion, board member Sheila Haage moved that the board approve the recommendation for the appointment of Mr. Kevin Knapp for a four (4) year term to the Putnam County Zoning Board of Appeals.  Board member Luke Holly seconded the motion and the motion was carried on a roll call board vote of 3 ayes, 0 nays, and 1 absent.  The Clerk for the County Board was directed to send a letter to the zoning board informing them of the board’s approval of their recommendation.           

The agenda item tabled from the April 10, 2017, Regular Board Meeting for “Home Owner Exemption On Rental Property” was discussed by the board.  After brief discussion, board member Luke Holly moved that there would be no change in the eligibility or status of exemptions granted by the Supervisor of Assessments.  Board member Sheila Haage seconded the motion and the motion was carried on a roll call board vote of 3 ayes, 0 nays, and 1 absent. 

The agenda item tabled from the April 10, 2017, Regular Board Meeting for “Marshall-Putnam River Conservancy District Trustee, Recommendation for Reappointment” was discussed by the board.  A letter was received from the Marshall-Putnam River Conservancy District recommending the reappointment of Mr. Ronald Bruch as trustee for the district.  The reappointment will be for a five (5) year term which will commence on May 1, 2017 and expire April 30, 2022.  After brief discussion, board member Duane Calbow moved that the board approve the recommendation for the reappointment of Mr. Ronald Bruch as trustee for the Marshall-Putnam River Conservancy District.  Board member Luke Holly seconded the motion and the motion was carried on a roll call board vote of 3 ayes, 0 nays, and 1 absent.  The Clerk for the County Board was directed to send a letter to the district informing them of the board’s approval of their recommendation.            

The agenda item tabled from the April 10, 2017, Regular Board Meeting for “Cemetery Mowing Bids” was discussed by the board.  The county board reviewed the one (1) sealed bid submitted for the mowing and trimming of the Old Granville, Florid, and Caledonia cemeteries for 2017.  After brief discussion, board member Duane Calbow moved that the board award the cemetery mowing and trimming bid to Countryside Lawn Care which is owned and operated by Mr. Alan Christini. (It was noted that Mr. Christini had submitted the only bid.)  Board member Sheila Haage seconded the motion and the motion was carried on a roll call board vote of 3 ayes, 0 nays, and 1 absent.  It was also noted that Mr. Christini had submitted proof of liability insurance along with his bid.  The Clerk of the County Board was directed to send a letter to Mr. Christini notifying him of the board’s decision.  (The bid is now on file at the Office of the County Clerk and is available for public inspection and review.)

The agenda item tabled from the April 10, 2017, Regular Board Meeting for “Lake Thunderbird Association Request For Approval For The Sale Of Beer And Wine At Annual Corn Boil (August 5, 2017)” was discussed by the board.  The board reviewed the letter of request for the county board’s approval for the sale of beer and wine at the Lake Thunderbird Association’s Annual Corn Boil.  It was also noted that the association had submitted its Proof of Liquor Liability Insurance with the request.  After brief discussion, it was moved by board member Luke Holly that the board approves the request for the sale of beer and wine at the Lake Thunderbird Association’s Annual Corn Boil on August 5, 2017.  Board member William Holmes seconded the motion and the motion was carried on a roll call vote of 3 ayes, 0 nays, and 1 absent.  The Clerk of the County Board was directed to send a letter to the Lake Thunderbird Association informing them of the board’s approval.

Also under “New Business” for Approve Bills; the county board reviewed the bills for the month of March.  Board member Sheila Haage then moved that the board approve the payment of the bills for the month of March.  Board member Luke Holly seconded the motion and the motion was carried on a roll call board vote of 3 ayes, 0 nays, and 1 absent. 

At 9:15 A.M., board member Sheila Haage moved to adjourn the meeting.  Board member Duane Calbow seconded the motion and the motion was carried on a board vote of 3 ayes, 0 nays, and 1 absent.  The next Regular Meeting of the Putnam County Board is scheduled for Monday, May 8, 2017, at 7:00 P.M.

Respectfully submitted,

DANIEL S. KUHN

Clerk of the Putnam County Board